Workplace Accommodations Made Simple

If you’re wondering how to make your job easier, you’re not alone. Many people need a small change—like a different chair or flexible hours—to work comfortably. The good news is that most employers are required to help when they can. Below we break down what you can do right now without jumping through endless hoops.

Understanding Your Rights

The first step is knowing the law. In the U.S., the Americans with Disabilities Act (ADA) says employers must provide reasonable accommodations unless it would cause a big problem for the business. "Reasonable" doesn’t mean expensive or unrealistic; it often means a simple tweak.

Examples of common accommodations include:

• A standing desk or ergonomic keyboard
• Adjusting work hours to avoid rush hour traffic
• Providing assistive software for vision or hearing issues
• Allowing brief breaks for medical needs

If you’re not sure whether a condition counts, ask your doctor. A short note that explains the limitation and suggests an adjustment is usually enough.

How to Request Accommodations

Start with a clear, polite email or conversation. Tell your manager what’s hard for you, why it matters, and suggest one or two solutions. For instance: “I’m finding it tough to type for long periods because of wrist pain. A split‑keyboard could help me stay productive.”

Keep records of every request—emails, notes from meetings, and any response you get. If your boss says no, ask for a written explanation. This helps if you need to involve HR or file a complaint later.

When you meet with HR, bring these items:

1. Your doctor’s note (if required)
2. A list of possible accommodations
3. Examples of how the change will improve your work

Most companies have a standard form; fill it out honestly and submit it promptly. After you send it, follow up in a week to show you’re serious about finding a solution.

Remember, the goal isn’t to get special treatment—it’s to level the playing field so you can do your job well. A small adjustment today can prevent bigger problems tomorrow, like missed deadlines or burnout.

If you hit resistance, know there are resources out there. Organizations like the Job Accommodation Network (JAN) offer free advice and sample letters. Talking to coworkers who have gone through the process can also give you confidence and ideas.

Bottom line: You have the right to work in an environment that supports you. By understanding the law, preparing a clear request, and keeping good records, you’ll increase the chances of getting the help you need—fast.